Worksheets Worksheets have been provided to help you manage your projects. This page will be regularly updated with new worksheets so remember to check back regularly. Click on the worksheet title to download. Apportionment: Working out shared costs This Urban II guide to apportionment gives full details on how to divide your shared costs between projects and attribute the correct amount to your European funded project. Audits for European Funded Projects The audit stage is critical for any European project management. Whether its is your internal auditors verifying your systems, or the full external audit from DSD Internal Audit Division there are some basic principles that still apply. Record Keeping Setting up systems to prove what you do and spend is essential. Our introduction to record keeping shows why you need to keep records and gives some tips on how to do it. Developing a Communications Strategy Communications is a large and nebulous area. It comprises different disciplines, many of which overlap, have different names and refer to different activities depending on the speaker's perspective. Your communications strategy should establish objectives, audiences, messages, activities, timescales, resources and evaluation. Top PR Tips As well as having knowledge of the products and services your organisation provides, make sure you have a good understanding of the different roles people have. Writing a News Release The first paragraph of a news release should be short, to the point and newsworthy. It must clearly state the "five w's": who, what, where, when and why. This paragraph must be able to stand on its own as a concise piece of information. Using Volunteers time as match funding Unpaid voluntary work can be used in European projects as a source of private in-kind match funding. This information sheet explains how and gives the do's and don'ts, including a worked example. Soft Outcomes and European-funded Projects European funding has a reputation for demanding economic outcomes and qualifications from its projects. Whilst projects should undoubtedly have an economic benefit, it is possible to measure your projects success in less tangible ways. The following information on soft outcomes will help to show you how. Audit Trail Requirements The retention of all documents related to EU or Government funded projects is a requirement under both EU commission and national regulations. Groups can demonstrate their compliance with the rules by adopting and adhering to an appropriate Document Retention Policy such as this. Procurement Procedures Groups have a responsibility to use fair and open procurement practices for the purchase of goods or services for any EU or Government funded project. A Procurement Policy is a good way to ensure that your procedures are in line with Government and EU policy regulations. Capital Assets It's always good practice to keep an up-to-date Assets Register for your organisation. If your grant award has paid for capital assets, you should formulate an Assets Retention Policy that's in line with your funder's requirements. |
